Aina Protocol: The Digital Logbook
for Every Condo in Hawaii
Standardized building history, smarter maintenance records, and transparent property insights — all in one platform.
The Digital Logbook for Every Condo
Aina Protocol gives each building and unit a living service history—like Carfax for condos, but smarter.
Most condos have decades of repairs, leaks, inspections, and AOAO decisions—but that history is scattered across emails, PDFs, and filing cabinets. Aina Protocol turns all of that into a clear, searchable digital logbook for every building and unit. Owners, buyers, AOAOs, property managers, and contractors finally see the same source of truth about how a property has been cared for.
How a Condo Logbook Adds Value
- Increases trust Aina Reports show a documented history of maintenance, repairs, and inspections. Buyers, lenders, and owners know exactly what's been done—and what hasn't.
- Supports higher property values A well-documented condo can justify a higher price. Aina proves that a unit and building have been regularly maintained, not just "freshly painted."
- Proves compliance Fire inspections, backflow tests, elevator certifications, permits, warranty work—Aina keeps them organized and tied to the correct building and unit, making compliance easy to verify.
- Speeds up sales & decision-making Realtors and buyers can instantly pull a unit and building history instead of chasing documents from multiple parties, reducing friction and surprises during escrow.
- Demonstrates long-term care Regular maintenance, timely repairs, and contractor activity are visible over time. Aina shows that a property has been looked after—not neglected.
What Happens Without a Logbook
- Incomplete history Missing or fragmented records make it harder to sell, harder to insure, and easier for problems to be hidden or overlooked.
- Perception of neglect When an AOAO or manager can't produce history, people assume the worst: deferred maintenance, hidden issues, or future special assessments.
The Aina Advantage
Aina Protocol gives owners the leverage to demand transparency. AOAOs, property managers, and contractors all contribute to the same living record, so every stakeholder can finally see how a building is performing and where attention is needed next.
Dashboard Screenshot / Building View / Sample Aina Report
Aina Reports
Unit + Building Reports that tell the complete story
Building History
Complete maintenance and repair history for entire buildings, tracked over time.
Unit-Level Maintenance Log
Individual unit service records, repairs, and maintenance history.
Contractor-Verified Events
All maintenance and repair work verified and logged by certified contractors.
AOAO Document Hub
Centralized repository for all AOAO documents, decisions, and records.
Built for Every Role
Powerful dashboards and permissions tailored to your needs
Admin Features
- Full system access and user management
- Financial oversight and reporting
- System configuration and settings
- Audit logs and activity monitoring
- Building and unit management
Admin Dashboard Screenshot
AOAO Features
- Manage building profile
- Upload documents
- Track maintenance
- Review contractor logs
- Pull buildingwide reports
- Bulk messaging to owners
AOAO Dashboard Screenshot
Property Manager Features
- Event management and tracking
- Access request approvals
- Document organization
- Contractor coordination
- Owner communication
Property Manager Dashboard Screenshot
Contractor Features
- Log maintenance events
- Upload work documentation
- Track service history
- Manage profile and certifications
- View assigned buildings
Contractor Dashboard Screenshot
Owner Features
- Edit unit information
- Access unit documents
- View maintenance history
- Request access to building data
- Download unit reports
Owner Dashboard Screenshot
Transparency = Higher Property Values
Aina helps properties command better prices and faster sales
Improves Resale Value
Well-documented properties justify higher asking prices and attract serious buyers.
Increases Buyer Confidence
Complete history builds trust and reduces buyer hesitation during negotiations.
Reduces Unknown Risk
Buyers and lenders see exactly what's been maintained and what hasn't.
Highlights Well-Maintained Units
Regular maintenance and timely repairs are clearly visible in the logbook.
Speeds Up Lending + Insurance Approvals
Complete documentation helps lenders and insurers make faster decisions.
Why AOAOs Love Aina
Aina makes the AOAO look good
Organized Records
All building history in one searchable location, no more filing cabinets.
Faster Responses
Quickly find and share documents with owners, buyers, and lenders.
Accountability for Contractors
Contractor work is logged and verified, creating a clear audit trail.
Reduced Disputes
Clear documentation reduces disagreements about maintenance and repairs.
Easier Annual Audits
All records are organized and ready for annual reviews and inspections.
Seamless Board Transitions
New board members can quickly understand building history and status.
How It Works
Get started in four simple steps
Add Your Building
Create your building profile and add unit information.
Invite Property Managers & Contractors
Grant access to your team so they can contribute to the logbook.
Upload History + Start Tracking Events
Import existing records and begin logging new maintenance and repairs.
Generate Instant Reports
Create comprehensive building and unit reports for buyers, lenders, and owners.